Dematerialization Of Shares - All You Need To Know

Dematerialization of shares

Dematerialisation is the process by which physical certificates of an investor are converted to an equivalent number of shares in electronic form and credited into the Demat account account with his Depository Participant ( NSDL or CDSL).

There are three Steps for converting Physical Shares into DEMAT / Electronic forms after DEMAT Registration.

  1. DEMAT Registration: Demat Registration means that Company has to register itself with CDSL / NSDL by Appointing RTA-Registrar and Share Transfer Agents who will record and maintain all the data related to Share Holders and Paid Up capital of the company and RTA provides services related to Security Dematerialization, Capital Allotment, Transfer, Transmission and Transposition of Securities and provide the Reconciliation and other reports time to time.

 

  1. DEMAT Account and Request of DRF: It is the process of Opening a DEMAT Account with a Depository Participant of CDSL / NSDL and Sending a request for DRF-Demat Request form to the Depository Participant. In cases where their Share Holders have their Existing DEMAT Account, they have to send the DRF-Demat Request form to Depository Participant for Conversion of Securities into DEMAT / Electronic Form.

 

  1. Conversion of Physical Shares into DEMAT / Electronic Form: It is the process by which RTA-Registrar and Share Transfer Agent will Accept or Reject (In case of any Discrepancies) the request sent by the Depository Participant and Share will directly send to Share Holder’s Demat Account in Electronic / DEMAT form by RTA.

Dematerialization Of Shares - All You Need To Know

Dematerialization of shares

Dematerialisation is the process by which physical certificates of an investor are converted to an equivalent number of shares in electronic form and credited into the Demat account account with his Depository Participant ( NSDL or CDSL).

demat of shares

There are three Steps for converting Physical Shares into DEMAT / Electronic forms after DEMAT Registration.

  1. DEMAT Registration: Demat Registration means that Company has to register itself with CDSL / NSDL by Appointing RTA-Registrar and Share Transfer Agents who will record and maintain all the data related to Share Holders and Paid Up capital of the company and RTA provides services related to Security Dematerialization, Capital Allotment, Transfer, Transmission and Transposition of Securities and provide the Reconciliation and other reports time to time.

 

  1. DEMAT Account and Request of DRF: It is the process of Opening a DEMAT Account with a Depository Participant of CDSL / NSDL and Sending a request for DRF-Demat Request form to the Depository Participant. In cases where their Share Holders have their Existing DEMAT Account, they have to send the DRF-Demat Request form to Depository Participant for Conversion of Securities into DEMAT / Electronic Form.

 

  1. Conversion of Physical Shares into DEMAT / Electronic Form: It is the process by which RTA-Registrar and Share Transfer Agent will Accept or Reject (In case of any Discrepancies) the request sent by the Depository Participant and Share will directly send to Share Holder’s Demat Account in Electronic / DEMAT form by RTA.

Following is the Detailed Process of How Physical Shares get DEMATERIALISED.

Step 1: DEMAT Registration (Obtaining ISIN) 

  • Company will appoint RTA-Registrar and Share Transfer Agent for obtaining ISIN from CDSL / NSDL and manage all Securities of the Applicant Company.
  • Company will provide all the essential documents by which RTA will prepare a full application for obtaining ISIN for the company and will forward it to the company to check and approve further we will get it digitally signed by the Authorised Representative of the company.

 

Documents list:

  1. PAN Number, GST Registration, COI, MOA, and AOA.
  2. Latest Audited Balance Sheet, P&L, Notes to Accounts
  3. Email ID Contact Number and Name of Director to be authorized.

 

  • Company will also provide C.A Certified Net worth and Board Resolution along with Signed Application.
  • RTA will forward your application to CDSL / NSDL and do all the further communication with CDSL / NSDL for the Demat Registration of your company.
  • After the Scrutiny of said Application, NSDL / CDSL will provide the reference number and provide the Virtual Payment details.
  • After Payment is made by the Company to CDSL / NSDL and RTA, the company will provide the required details to RTA.
  • RTA will update the payment details and also intimate CDSL / NSDL for the same.
  • After the completion of the Demat Registration process, ISIN will be provided by RTA to the applicant company.

 

Note: This process takes 4-5 working days if all documents are completed from the Applicant’s company Side.

 

Step 2: DEMAT Account and Request for DRF-Demat Request form.

 Note: Share Holder should have DEMAT Account with the same Depository in which the Applicant Company takes its ISIN.

 

  • Share Holder has to submit a DRF – Demat Request form along with Original Share Certificates to the Depository Participant where he/she is maintaining its DEMAT Account.
  • Depository Participant will verify the DRF and punch the electronic request for Dematerialization of Securities.
  • NSDL / CDSL will give an electronic request to Registrar and Share Transfer Agent and instruct Depository Participant to send the DRF form along with Original Share Certificates to Registrar and Share Transfer Agents.
  • DP will send a courier of all the documents to the Registered RTA.

 

Note: This process takes 5-6 working days if all DEMAT Accounts of all shareholders are opened with CDSL / NSDLs DPs and ready for accepting DRF. We will take 5-6 Days for opening of new DEMAT Account with our Associates.

 

Step 3: Conversion of Physical Shares into DEMAT / Electronic Form.

  • RTA-Registrar and Share Transfer Agent will get an electronic Request from Depository Participant through NSDL / CDSL.
  • RTA also gets the Physical Request from Depository Participant and verifies the same with records provided by the Applicant Company at the time of Admission / Obtaining ISIN.
  • After verifying the Documents, RTA will get Online Confirmation through Email from the Applicant Company for accepting or rejecting the request of Share Holder.
  • After getting confirmation, RTA will convert the physical Shares into Demat / Electronic Forms.
  • Shares are credited to Share Holder’s DEMAT Account and confirmation will be sent to the Company.

 

Note: This process will take 1-2 Days if Confirmation is provided by the company.

 

Step 4: If any of the Share Holders want to Transfer their Demat Shares to another Demat Account Holder:

 

  • The Existing Share Holder must take DIS Booklet from its Depository Participant where he/she is maintaining their Demat Account.
  • He / She must fill in the Demat Details (Demat ID and Client ID) of the Buyer Account and also fill in the Consideration Amount.
  • Depository participant will check the Filled DIS Slip and Transfer the Shares to the Respective Demat Account after charging Stamp Duty (if Applicable).
  • After processing the above, the Buyer can get the shares in his / her Demat Account.

 

Note: Consideration Proof is required, Gift deed required in case of Gift and Transfer is taking 1 working day.

Pricing

Stockify is the most trusted partner for Dematerialization of your physical shares. The charges including government fees is approximately INR 25,000 to 30,000  plus security deposit applicable for limited companies only.

Dematerialisation Of Shares FAQ

Dematerialisation is an essential milestone for the Indian government, which means converting physical share certificates into electronic forms. It makes the entire trading process embrace digitisation, making it convenient, efficient, paperless, and smooth.

Dematerialisation has several perks, some of which are mentioned within:

  • The risks aligned with loss, theft, damage, and forgery of the physical certificate are ruled out.
  • Enables instant transfer through Stock Exchanges and minimises paperwork.
  • Corporate actions like splits, bonuses, etc., are credited to the DEMAT account directly.

On average, once you submit your request to RTA (Registrar and Share Transfer Agent), it takes 15-30 days to dematerialise the shares, i.e., to convert them into electronic format. You can easily trade shares in online space when the process is complete.

Depository is a facility that acts as a safe keeper of things, namely stocks, currencies, and securities. There are three types of depositories: Credit Unions, Saving institutions, and Commercial banks. 

There are multiple benefits of availing depository services:

  • It makes the trading process faster
  • Offers convenience and safety
  • Eliminates risks that come with a delay, bad delivery, and fake securities
  • No stamp duty on the transfer of securities

Dematerialisation is converting physical certificates to electronic bookkeeping, designed to offer more security and increase speed. Trading institutions require DEMAT accounts since they are the most accurate form of record keeping. 

Primarily, the objective of dematerialisation of shares is to allow access to the securities market in order to trade. Since a DEMAT account is backed either by CDSL or NSDL, the account allows storing of the stocks while trading.

The SEBI (Securities and Exchange Board of India) has mandated that all trading and DEMAT account holders add a nominee until March 31, 2023, or the DEMAT account will be frozen.

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Piyush Jhunjhunwala
Piyush Jhunjhunwala
CA, CPA, Ex. PepsiCo, Reckitt, Coty
CEO & Founder
Dubai, UAE.
Rahul Khatuwala
Rahul Khatuwala
Ex. Wipro & Finaco Founder
Co-Founder
Bangalore, India.